Software Change Management- start now

9 strategies for successful software change management

Do you know this? Your customers’ requests are constantly changing. There are more and more special requests, special orders or demands for other technologies, materials, designs, etc ….
Then there are the external influences and changes that affect the company. Increasing competition, inflation, globalisation and so on …
How should your process and your software manage all this? Especially with positive profit margins….

Facing the "change"! Now! Because stagnation is regression!

All clear! So changes must also be continuously incorporated into the company. And this is best done in a forward-looking and planned – or even managed – manner of change management, ideally with digital support from flexible ERP industry software.

But how should this challenge be tackled? Where do you start and, above all, how do you convince others?

Once you realise that you need to make changes to your business processes, you need to convince your environment, partners and employees. Take away their fears and convey the positive flow of change. Because only if everyone pulls together and is convinced of the positive effects of the change process will the necessary transformation be a success.
The following 9 strategies can help you achieve this:

1. communication and a positive way of speaking

Positive wording is essential. The positive flow of change must be rolled out and passed on to the team. Everyone should understand what is at stake and recognise the necessity of the changes as crucial for the future of the company. Sincere, clear words that are motivating, comprehensible and appreciative, rather than negative scenarios, anglicisms or business jargon, are required here.

2. define a clear vision, goals and milestones

Communicating a clear vision for the future of the company is crucial. Employees need to understand why change is necessary and how they can contribute to it. Security must be communicated and the fear of change must be allayed. Realistic, comprehensible, achievable goals and milestones should be defined.

3. set a clear focus and priorities

THIS project is important! It doesn’t run somewhere on the side, but is pursued stringently. It interests all areas and levels. The management is also involved and shows presence, because the change affects everyone.

4. teamwork: involvement of all employees

All employees should be involved in the change process at an early stage. Their ideas and opinions should be heard and taken into account in order to promote their commitment and motivation. Team understanding should be strengthened and a sense of unity conveyed.

5. distribute responsibility

Persons or project teams responsible for the change process or teams for individual sub-areas should be appointed. This can involve people from all trades and areas and from a wide variety of positions. This strengthens the focus and ensures that the project does not get lost.

6. agile approach

An agile approach makes it possible to react flexibly to changes and make iterative improvements again and again instead of pursuing rigid plans.

7. communicatestatus and successes regularly

Even small successes or partial successes should be communicated. This strengthens the feeling of security. Regular status meetings, jour fixes or even large meetings should be scheduled at regular intervals.

This should be communicated clearly, with facts and figures that everyone can understand.

8. training and development

In the face of technological change, it is important to continuously train and develop employees so that they can keep pace with the new requirements. Regular training boosts employees’ confidence and reinforces the certainty that they are an important part of the changes.

9. environmentally friendly practices

The environment and climate protection concerns us all and is an issue that is and will continue to be an absolute focal point. By implementing environmentally friendly practices, companies can not only fulfil customer requirements, but also reduce costs and achieve their sustainability goals.

Conclusion: Take the flow of change with you - because you can't do it without "change"!

Digitally supported change management is essential today in order to adapt to changing challenges and remain successful. By communicating a clear vision, engaging their employees, focussing on training and development, adopting an agile approach and implementing green practices, companies can successfully manage change and position themselves for the future. Ultimately, change management is a continuous process – an opportunity that allows organisations to adapt, grow and succeed. It is better to introduce this into the company in good time and sensitively than to use the sledgehammer method at short notice.

How to ?

We will show you how to digitally map changes, optimise your workflow and improve your profit margins!

Meet us at drupa!

28 May – 07 June 2024 | Hall 7 – Booth 70F04 | trend forum dna | trade fair Düsseldorf

advanter at drupa 2024 in Düsseldorf

Join us at the dna trend forum!
Hall 7 – Booth 70F04

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