In the printing industry, every euro counts. Savings potentials in materials have long been exhausted, in production your employees do an efficient job. So where else can you save? We’ll tell you: In job management. It makes a considerable difference whether you need 10 to 15 minutes for a single standard order or just a few minutes. Over the course of a year, that’s a whole lot of often underestimated working hours that your employees in commercial administration can certainly use differently.
We will show you how quickly you can run an order through from customer enquiry to production using an example from our ERP software advanter® print+sign.
Step 1: Incoming customer request by e-mail is assigned
An e-mail (e.g. an enquiry) arrives and is assigned to an existing address data record in the ERP industry software for printers or in advanter® print+sign via automatic address assignment.
Step 2: E-mail with the integrated menu item “Create offer”
Due to the automatic assignment of the e-mail to an address data record, an offer or an order can be created immediately from the e-mail for the corresponding (assigned) address. All relevant document header data is taken over from the address data record.
Step 3: The offer header is generated
An offer (offer header) is created from the e-mail with two mouse clicks. Positions will now be assigned to this offer.
Step 4: Insert offer position with set number
So-called “sets” help with the entry of items. By entering a set number (here “#rl80” in the Article No. field), the ERP software is prompted to load the individual set items, including their dependencies on each other, into the order. In the process, the article group created in this way is assigned a “title” via which the items are held together as a group.
Step 5: Standard set is resolved into set positions
After the automatic resolution of the set, all set items appear in the logically correct order and in the item list of the quotation. This can now be printed out with various options or sent to the customer by e-mail.
Step 6: Offer is converted into an order
After the customer has accepted the offer, it only takes two or three mouse clicks to turn the offer into an order. The second image shows the position transfer in an intermediate step.
Step 7: Order items with cost centre display, before release
The item list in the order now also contains information on the stored cost centres (= departments/machines for production) as well as some other information (e.g. dependencies of the individual production steps on each other).
Step 8: Define delivery date & give approval
The order only needs to be assigned a delivery date and given a release (second screenshot).
Step 9: Order items are planned for production
Before the release is given, the individual production steps can be pre-planned for the respective departments (ideally only two mouse clicks).
Step 10: Order goes into production
Through the planning of the order items for production and the subsequent order release, all order items are available in production as “finished” planning items. Here, either changes to the plan can be made (change of cost centre, change of production date, if necessary by drag’n drop); likewise, the production worker can “start” the job from here and thus trigger the recording of the PDC times.
The second screenshot shows an example view of order items in a cost centre list
As you can see, with Sets you can carry out the order process very quickly. Analogous to the conversion from a quotation to an order, a delivery note and an invoice can also be created. This is no longer a problem with ERP industry software for print shops.
Learn more about advanter in our articles and user reports:
Where and how is digital process management beneficial in the printing industry? Discover the 10 key areas for digital process management in print.
Process management in printing plants plays a crucial role in optimising workflows, increasing efficiency and improving quality in the processes.